Candidate Policy
Candidate Privacy Information Statement
Last Updated: September 2023
Welcome to Apex WorkForce Partners. If you have received this Candidate Privacy Information Statement (“Privacy Statement”) from us, you are currently listed as or may be about to become listed as a candidate within our candidate database.
We are a human resources service provider, and to properly perform our services, we collect and use information about you. We are committed to transparency in how we handle your data.
This Privacy Statement describes:
The types of Personal Information we collect
How we use your information
Your privacy rights
For website-related privacy practices, please review our:
Key Terms
“You”: The candidate or job applicant.
“We”/”Us”/”Our”: Apex WorkForce Partners.
“The Apex Group”: Our affiliated companies under the same corporate structure.
“Personal Information”: Data that identifies or relates to you (e.g., name, resume, contact details).
What Personal Information Do We Collect?
We collect and use the following categories of Personal Information during recruitment:
1. Identifiers
Name, email, phone number, address
Copies of ID/work eligibility documents
Photos/videos from interviews or training sessions
2. Education & Qualifications
Resume/CV, cover letter, work history
Skills (e.g., languages), certifications, references
3. Correspondence & Feedback
Emails, call records, survey responses
Feedback from employers or references
4. Social Media & Public Data
Public profiles (LinkedIn, Facebook, etc.)
Information from job boards or company websites
5. Other Information You Provide
Any additional details you share voluntarily
Sensitive Personal Information
We do not require:
Race/ethnicity
Health data
Sexual orientation
If voluntarily provided, we handle it per applicable law and may delete it from our systems.
How Do We Obtain Your Data?
Directly From You
Applications (via website, app, or email)
Interviews, emails, or calls
From Third Parties
References
Employment verification services
Social media/public sources
Why Do We Use Your Data?
| Purpose | Examples |
|---|---|
| Job Matching | Sharing your resume with employers |
| Communications | Emails/texts about opportunities (opt-out available) |
| Improving Services | Testing new recruitment tools |
| Legal Compliance | Background checks, workplace accommodations |
| Security | Preventing fraud, investigating incidents |
Data Retention
We retain your information:
As long as needed for recruitment purposes
In compliance with legal/regulatory requirements
Data Sharing
We may share your data with:
1. Service Providers
IT vendors, background check companies
2. Employers/Clients
Potential employers for job opportunities
3. Legal/Government Authorities
When required by law (e.g., subpoenas)
4. Corporate Transactions
During mergers/acquisitions
We do not sell your Personal Information.
Your Rights
Depending on your location (e.g., California), you may:
✅ Access your data
✅ Correct inaccuracies
✅ Delete your data (with exceptions)
✅ Opt out of marketing
To exercise these rights:
Email: [[email protected]]
Call: [XXX-XXX-XXXX]
Online Form: [Insert Link]
Security Measures
We implement safeguards (encryption, access controls), but no system is 100% secure.
Changes to This Policy
Updates will be posted on our website. Material changes will be communicated.
Contact Us
Questions? Reach out to:
Apex WorkForce Partners
ATTN: Privacy Team
[Insert Address]
[Insert Phone]