Candidate Privacy Information Statement

Last Updated: September 2023

Welcome to Apex WorkForce Partners. If you have received this Candidate Privacy Information Statement (“Privacy Statement”) from us, you are currently listed as or may be about to become listed as a candidate within our candidate database.

We are a human resources service provider, and to properly perform our services, we collect and use information about you. We are committed to transparency in how we handle your data.

This Privacy Statement describes:

  • The types of Personal Information we collect

  • How we use your information

  • Your privacy rights

For website-related privacy practices, please review our:

Key Terms

  • “You”: The candidate or job applicant.

  • “We”/”Us”/”Our”: Apex WorkForce Partners.

  • “The Apex Group”: Our affiliated companies under the same corporate structure.

  • “Personal Information”: Data that identifies or relates to you (e.g., name, resume, contact details).

What Personal Information Do We Collect?

We collect and use the following categories of Personal Information during recruitment:

1. Identifiers

  • Name, email, phone number, address

  • Copies of ID/work eligibility documents

  • Photos/videos from interviews or training sessions

2. Education & Qualifications

  • Resume/CV, cover letter, work history

  • Skills (e.g., languages), certifications, references

3. Correspondence & Feedback

  • Emails, call records, survey responses

  • Feedback from employers or references

4. Social Media & Public Data

  • Public profiles (LinkedIn, Facebook, etc.)

  • Information from job boards or company websites

5. Other Information You Provide

  • Any additional details you share voluntarily

Sensitive Personal Information

We do not require:

  • Race/ethnicity

  • Health data

  • Sexual orientation

If voluntarily provided, we handle it per applicable law and may delete it from our systems.

How Do We Obtain Your Data?

  1. Directly From You

    • Applications (via website, app, or email)

    • Interviews, emails, or calls

  2. From Third Parties

    • References

    • Employment verification services

    • Social media/public sources

Why Do We Use Your Data?

Purpose Examples
Job Matching Sharing your resume with employers
Communications Emails/texts about opportunities (opt-out available)
Improving Services Testing new recruitment tools
Legal Compliance Background checks, workplace accommodations
Security Preventing fraud, investigating incidents

Data Retention

We retain your information:

  • As long as needed for recruitment purposes

  • In compliance with legal/regulatory requirements

Data Sharing

We may share your data with:

1. Service Providers

  • IT vendors, background check companies

2. Employers/Clients

  • Potential employers for job opportunities

3. Legal/Government Authorities

  • When required by law (e.g., subpoenas)

4. Corporate Transactions

  • During mergers/acquisitions

We do not sell your Personal Information.

Your Rights

Depending on your location (e.g., California), you may:
✅ Access your data
✅ Correct inaccuracies
✅ Delete your data (with exceptions)
✅ Opt out of marketing

To exercise these rights:

Security Measures

We implement safeguards (encryption, access controls), but no system is 100% secure.

Changes to This Policy

Updates will be posted on our website. Material changes will be communicated.

Contact Us

Questions? Reach out to:
Apex WorkForce Partners
ATTN: Privacy Team
180 N Ada St, Suite 505 Chicago, IL 60607

(443) 345 6490