Privacy Policy

General Privacy Policy

1. Introduction

Apex WorkForce Partners (“Company,” “we,” “us,” or “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you interact with our website ([Insert Website URL]), mobile applications, or other digital services (collectively, the “Services”).

By accessing or using our Services, you consent to the practices described in this policy. If you do not agree, please refrain from using our Services.

For job applicants, our Candidate Privacy Notice provides additional details on how we handle your data during recruitment.

2. Information We Collect

We collect personal information that identifies, relates to, or could reasonably be linked to you (“Personal Information”). This includes:

A. Information You Provide Directly

  • Contact & Account Information: Name, email, phone number, address, username, and password.

  • Professional & Employment Details: Resume/CV, work history, education, skills, certifications, salary expectations, and references.

  • Business Client Data: Company name, job title, staffing needs, industry, and hiring preferences.

  • Communications: Messages sent via contact forms, email, chat, or customer support.

  • Sensitive Information (if voluntarily provided): Racial/ethnic origin, health data, or biometric information (e.g., for background checks).

B. Information Collected Automatically

  • Device & Usage Data: IP address, browser type, operating system, device identifiers, and access times.

  • Cookies & Tracking Technologies: We use cookies, web beacons, and similar tools to analyze trends and improve Services. See our Cookie Policy for details.

  • Location Data: Approximate location derived from IP address or GPS (if enabled).

C. Information from Third Parties

  • Social Media Platforms: Data from LinkedIn, Facebook, or other public profiles.

  • Background Check Providers: Criminal history, employment verification (where applicable).

  • Analytics Partners: Google Analytics, HubSpot, or other marketing tools.

3. How We Use Your Information

We process your data for the following purposes:

A. Service Delivery

  • Staffing, recruitment, and workforce management services.

  • Matching candidates with job opportunities.

  • Processing payroll, benefits, or contractor agreements.

B. Business Operations

  • Improving our Services, Website, and user experience.

  • Conducting analytics to optimize performance.

  • Preventing fraud, security breaches, or illegal activities.

C. Marketing & Communications

  • Sending newsletters, job alerts, or promotional offers (opt-out available).

  • Personalizing content based on your preferences.

D. Legal & Compliance

  • Responding to legal requests (e.g., subpoenas, court orders).

  • Complying with labor, tax, or employment laws.

4. How We Share Your Information

We may disclose your data to:

A. Service Providers

  • IT vendors, cloud storage providers, background check agencies, and payroll processors.

B. Employers & Clients

  • Sharing candidate profiles with hiring companies (with consent).

C. Legal & Regulatory Authorities

  • If required by law (e.g., tax reporting, workplace safety investigations).

D. Business Transfers

  • In mergers, acquisitions, or asset sales (data remains protected under this policy).

We do not sell your Personal Information to third parties.

5. Data Security & Retention

A. Security Measures

We implement:

  • Encryption (SSL/TLS for data transmission).

  • Access controls & multi-factor authentication.

  • Regular security audits.

B. Data Retention

We retain your information only as long as necessary for:

  • Fulfilling contractual obligations.

  • Legal compliance (e.g., tax records).

  • Resolving disputes or enforcing agreements.

6. International Data Transfers

Your data may be stored or processed in the U.S., EU, or other regions. We ensure safeguards (e.g., Standard Contractual Clauses for EU transfers).

7. Your Rights & Choices

Depending on your location (e.g., California, EU), you may:

RightHow to Exercise
Access/PortabilityRequest a copy of your data.
CorrectionUpdate inaccurate information.
DeletionAsk us to erase your data (subject to legal limits).
Opt-Out of MarketingUnsubscribe via email or contact us.
Restrict ProcessingLimit how we use your data.
Object to ProcessingChallenge automated decisions (e.g., resume screening).

To exercise these rights, email [Privacy Contact] or call [Phone Number].

8. Cookies & Tracking Technologies

We use:

  • Essential Cookies: Necessary for website functionality.

  • Analytics Cookies: Google Analytics to track usage.

  • Advertising Cookies: Retargeting ads (opt-out via AdChoices).

Manage preferences via browser settings or our Cookie Consent Tool.

9. Children’s Privacy

Our Services are not intended for users under 16. If we inadvertently collect a minor’s data, parents/guardians may contact us for deletion.

10. Changes to This Policy

We may update this policy periodically. The “Last Updated” date will reflect revisions. Material changes will be notified via email or website notice.

11. Contact Us

For questions, requests, or complaints: